Conference Advertising


October 13-15, 2017

Westin Hotel, Bellevue, WA



The Emerald City Writers’ Conference has exciting opportunities to get your brand noticed. Along with the overall conference advertising and sponsorships available below, we are also hosting a special event during the conference geared towards readers. Feel free to visit the Passport to Romance Reader Event page for more on that event and the sponsorship opportunities available.


Advertise in the Conference Program

Grab some of the attention for your service, platform, website or new release by advertising in the 2017 Conference Program. Market yourself to our over 300 conference attendees, including authors, editors, agents and industry professionals. Advertising space is limited. Ads will be accepted on a first-come first-served basis. Placement is dependent on providing suitable content and payment by 1 July 2017.

Contact the program administrator at with “ECWC Program Ad” in the subject line for details



Specifications: All ads must be ‘camera ready’ with .jpg format preferred, 300 dpi (minimum) and black and white.

Reservations: The deadline for ad reservations and payment is 1 July 2017. Your space is reserved when payment is received. SPACE IS LIMITED. Ads will be accepted on a first-come first-served basis. Artwork must be submitted in proper format by July 1st. Send e-mail reservation requests and ad artwork to the program administrator at with “ECWC Program Ad” in the subject line.

Payments can be submitted on-line via PayPal to and then you may e-mail your confirmation number to If you use PayPal PLEASE include your name and “ECWC Ad Payment” in the message line.

Make checks payable to: Greater Seattle Romance Writers Of America

Please DO NOT make checks payable to Emerald City Writer’s Conference

Please include “ECWC Ad Payment” on the memo line.

Mail payments to:
ECWC Program Ads
Greater Seattle RWA
PO BOX 4083
Bellevue, WA, 98009-4083

Checks may take up to four weeks to process.

If you have any questions, please contact the program administrator at with “ECWC Program Ad” in the subject line.

Visit the Emerald City Writers’ Conference page for more information.


Ad Sizes & Prices
Full Page 7 ½ w x 10 h                         PRICE: $175
Half Page 7 ½ w x 4 ½ h                     PRICE: $100
Full Page Sidebar 3 w x 10 h               PRICE: $85
Page Banner 7 ½ w x 3 h                     PRICE: $70
Quarter Page 3 ½ w x 4 ½ h              PRICE: $60
Half Page Sidebar 3 w x 4 ½ h           PRICE: $55
Business Card 3 ½ w x 2 h                  PRICE: $50

To see a PDF of the ad sizes, click here.

For a sample of an ad from a previous conference, click here.


Goodie Bags Items

Share your promo material with 300 attendees. We are very conscious of impact to our environment and do not accept non-bound paper materials. If you have questions about the items you would like to send, contact Marianne Strnad at ECWC Goodie Bags in the subject line. Deadline is September 25, 2017.


Raffle Baskets

Always a huge highlight of the event, your basket will be displayed during the meals. Attendees will read your provided description and drop their ticket in the bag to win your prize. All baskets must arrive assembled. Donors should be sure to attach a business card and, in the case of a basket, a list of the items. Any questions regarding the gift baskets, please contact Lauren Roux at with “ECWC Raffle Basket” in the subject line. You can bring the basket with you to the conference, or mail ahead or request a local pick up. (Contact for the mailing address or pick up information.) Deadline for mailed baskets or gift certificates is September 25, 2017.


The following are flyers and other information you may download and share at will. They may be used to promote the conference and various associated events, permission to forward, post (online and physically) is granted and encouraged.

2016 Emerald City Writer’s Conference Flyer


Located in the Seattle/Puget Sound area of Washington State, the Greater Seattle chapter is on a mission to promote excellence in romantic fiction. Our goal is to help writers become published in the romance genre, and provide a place where writers (both published and unpublished) can come for growth, support and information. We are proud of our authors and the fact that the Northwest continues to be a hotbed of talent, with many of our members on the NYT Best Sellers list.



Every year in the fall our chapter holds the popular Emerald City Writers’ Conference, which is normally the largest romance writing conference on the West Coast.  The 2017 Conference is scheduled for October 13-15, 2017, at the Bellevue Westin. Three hundred attendees are expected, including leading industry editors and agents, phenomenal speakers and workshops, along with some of the industry’s top authors.